The mission of the United States Dragon Boat Federation (USDBF) is to develop the sport of dragon boating within the United States. As such, the USDBF is committed to fostering a sporting environment that is characterized by three key principles: integrity, respect, and sportsmanship. The USDBF Ethics Committee ("the Committee") exists to help the USDBF Board of Directors ("the Board") ensure these principles are adhered to.
Membership and Operation
This is a brief description of the adopted membership and operation. Refer to the documents listed below for full details.
The Ethics Committee shall consist of two representatives from each of the member regions of the USDBF. Members shall be selected by their respective regions and each shall serve for a term of two years. The USDBF president shall serve on the Ethics Committee in an ex-officio capacity.
This is a brief description of the adopted scope of work. Refer to the documents listed below for full details.
The Ethics Committee has created policy documents related to ethical conduct and conflict of interest. These documents have been approved by the Board and are binding on all persons associated with USDBF activities.
The Ethics Committee is responsible for receiving, reviewing, and investigating complaints related to the USDBF Code of Conduct ("the Code"). Matters of a criminal or complex nature may be referred to legal counsel or third party as appropriate
The Ethics Committee is an advisory body and shall make recommendations for action to the Board; the Board is ultimately responsible for deciding on a course of action related to any complaint.
Complaint Review Protocol
This is a brief description of the adopted complaint review protocol. Refer to the documents listed below for full details.
Complaints shall be submitted via a Complaint Form to the Chair of the Ethics Committee at firstname.lastname@example.org
The Committee shall strive to review each complaint within 30 days. Any delays beyond 30 days will be clearly communicated to the complainant.
If the Committee Chair(s), or any Committee member at large, believes that any member of the Committee or the Board may have a personal interest in a given complaint, then that person shall be excluded from any involvement in the review process.
During the period of review, the Committee may interview all parties involved in, or witnesses to, the complaint.
The subject of the complaint shall be notified of the complaint and be given an opportunity to respond.
During the period of review, complaints, supporting materials, interview notes, and review notes shall be kept confidential. The Board shall only: 1) be informed that a complaint has been filed, and 2) be given updates on the status of review as feasible.
Once the Committee has completed its review, a report with recommendation(s) for action shall be submitted to the Board. Any materials or references to the original complaint shall be redacted for anonymity as necessary.
Both the complainant and the subject of the complaint shall be notified when the Committee has completed its review and submitted its report to the Board.
The Board shall notify the complainant and the subject of the complaint of any course of action decided upon by the Board.